Event Planning

Event Planning FAQ

upstairs-verticalWho can use Diastole?

All departments of UMKC and UMKC partner organizations, all Hospital-Hill Health Partners including CMH, TMC, and WMMH may use Diastole. Non-University groups are welcome on a limited basis for scholarly, educational, civic and community enhancing events.

What kind of events can be held at Diastole?

Educational, Scholarly, Academic, Business, Civic and Community events. We do not host entrepreneurial, for-profit, or personal social events such as weddings, birthday parties, etc. Our guiding principle for determining appropriate usage must be consistent with the Donors’ Intent.

Is Diastole available year-round?

Diastole is closed the month of July, major holidays, and Sundays and Mondays year round.

Does Diastole have wireless internet access?

Yes. Diastole staff can provide you with a temporary username and password.

What are the hours during which an event may be scheduled?

Events may be scheduled between the hours of 8:00 AM and 10:00 PM.

What are the fees?

The usage fees are based on a 3-tiered fee schedule:
UMKC- all departments; UMKC Hospital-Hill Health Partner Organizations………Gratis
Non-profit, Government, or Educational Groups……………………$250.00 per event day
For-profit, Other Civic & Community Groups……………………… $500.00 per event day

What are my responsibilities?

User responsibilities are detailed on the Event Confirmation and Waiver Form. A copy of this form must be on file at Diastole for all events. Keep a copy for your records. Users must have an event coordinator that remains on-site from start to finish of event. “Leave it like you found it” clean-up policy.

How do I schedule an event?

Step 1: Call 816-235-8855 or 8857, or email your date request to diastole@umkc.edu.

Step 2: Complete and return the Event Confirmation and Waiver Form. Keep a copy for your records.

Step 3: Make an appointment to tour Diastole to facilitate the planning of your event, if needed.

Step 4: Download Event Planning Help for a “how to” guide on planning and conducting an event.

What happens if I need to cancel or reschedule an event?

Please make any changes as soon as possible. For every event scheduled, several requests are turned down.

How do I arrange for food or beverages?

Diastole does not provide on-site catering. You may use a caterer, have food delivered, bring in your own food, or prepare food in our kitchen. For a list of frequent caterers at Diastole and local restaurants see Catering Services.

What kitchen amenities are available for our use?

Diastole has a fully equipped kitchen. Click on Kitchen Amenities for a complete list.

What is your alcohol policy?

Alcohol is served at the discretion and the responsibility of the User. No red wine or punch, please.

What is your smoking policy?

Diastole is a no-smoking facility.

What audio-visuals are available for our use?

For a complete list of available equipment, see Audio Visual/ WiFi. These items are available upon request. We do not provide support or help for running the equipment but it can be arranged, for a fee, through the School of Medicine Office of Educational Resources 816-235-1830.

What kind of Handicap access is available?

Diastole was built prior to current requirements. However, we do have an elevator, a handicap accessible bathroom, and most areas are wheelchair friendly. If in doubt, arrange a tour prior to your event.

Is Diastole open to tour/view the art and space?

Unfortunately, Diastole is not open to the public for general touring at this time. We recommend savoring the opportunity while you are here.

For more information about scheduling an event, see Event Confirmation & Waiver or Event Planning Help or Contact Us.